Privacy Policy

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 Privacy Policy

Cordate Representation Solutions

Last updated: 5th January 2026

Cordate Representation Solutions (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or engage with our services.

1. Who We Are

Cordate Representation Solutions is a business providing representation, consultancy, and related professional services. It is a trading name of St James Marketing Ltd.

For the purposes of data protection law, Cordate Representation Solutions is the data controller of your personal data.

Contact details:

Email: hamish@cordatesolutions.com

Registered address: St James Marketing Ltd, Caudle Counting House, High Street, Henfield, West Sussex, BN5

2. What Personal Data We Collect

We may collect and process the following types of personal data:

Identity data: name, job title, company name

Contact data: email address, telephone number, postal address

Technical data: IP address, browser type, operating system, device information

Usage data: information about how you use our website

Marketing and communications data: your preferences in receiving communications from us

We only collect personal data that is relevant and necessary for our business purposes.

3. How We Collect Your Data

We collect personal data through:

Forms completed on our website

Email correspondence or telephone enquiries

Subscription to newsletters or updates

Cookies and similar tracking technologies

Direct business interactions (e.g. meetings, events, contracts)

4. How We Use Your Data

We use your personal data to:

Respond to enquiries and provide requested information

Deliver our services and manage client relationships

Communicate with you regarding our services, updates, or events

Improve our website and user experience

Comply with legal and regulatory obligations

We will only use your data where we have a lawful basis to do so.

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Consent – where you have given clear consent

Contract – where processing is necessary to perform a contract with you

Legitimate interests – where processing is necessary for our business interests and does not override your rights

Legal obligation – where required by law

6. Cookies

Our website uses cookies to distinguish you from other users and to improve your experience.

Cookies may collect technical and usage data. You can control or disable cookies through your browser settings. For more information, please see our Cookie Policy (if applicable).

7. Data Sharing

We do not sell your personal data.

We may share your data with trusted third parties where necessary, including:

IT and website service providers

Professional advisers (e.g. legal, accounting)

Regulatory or legal authorities where required by law

All third parties are required to respect the security of your data and to process it lawfully.

8. Data Security

We have implemented appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.

Access to your data is limited to those who have a legitimate business need to know.

9. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

When data is no longer required, it will be securely deleted or anonymised.

10. Your Rights

Under UK data protection law, you have the right to:

Access your personal data

Request correction of inaccurate data

Request erasure of your data

Object to or restrict processing

Request data portability

Withdraw consent at any time (where applicable)

To exercise any of these rights, please contact us using the details above.

11. Complaints

If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: www.ico.org.uk

We would, however, appreciate the opportunity to address your concerns directly first.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last updated” date will be revised accordingly.